BOROUGH OF SCHWENKSVILLE, PA
COUNCIL MEETING OF DECEMBER 13, 2001
The Schwenksville Borough Council Meeting was called to order by Council President, H. Gilbert Williams at 7:30 p.m.
ROLL CALL: Present were: Gilbert Williams, Patricia Katona, Barbara Slater, Gene Frantz, Ray Yeanish and Mayor Carroll Rosenberger.
PLEDGE OF ALLEGIANCE: By the assembly.
MINUTES:
Dispense with the reading of the minutes of November 8, 2001: MOTIONED BY BARBARA SLATER AND SECONDED BY GENE FRANTZ IT WAS VOTED TO DISPENSE WITH THE READING OF THE MINUTES OF NOVEMBER 8, 2001. ALL WERE IN FAVOR AND THE MOTION CARRIED.
Approval of the minutes of November 8, 2001: MOTIONED BY RAYMOND YEANISH AND SECONDED BY GENE FRANTZ IT WAS VOTED TO APPROVE THE MINUTES OF NOVEMBER 8, 2001 AS PRESENTED. ALL WERE IN FAVOR AND THE MOTION CARRIED.
SPECIAL GUEST: Ed Crow of E. L. Crow, Inc. Economic & Marketing Consultants.
Passed out brochure " Schwenksville: Gateway to the Perkiomen Trail, PA's First Greenway Community.
This study was recently completed . It pointed out that Schwenksville is poised to recapture its historic position as a destination location for a variety of potential visitors. Schwenksville's vision of the future is to reinvent itself as a "Greenway community" in order to attract businesses and activities that will enliven and reenergize Borough life while stimulating the economy of Schwenksville.
Mr.Crow outlined the procedures that would take place.
Estimated cost for the project would be $25,000. The county portion is 80% and the Borough 20%.
The revitalization committee met recently and suggested that the Borough proceed with the contract with E. L. Crow, Inc.
MOTIONED BY RAYMOND YEANISH AND SECONDED BY GENE FRANTZ IT WAS VOTED TO RETAIN E. L. CROW, INC. AS THE CONSULTANT FOR THIS PROJECT. ALL WERE IN FAVOR AND THE MOTION CARRIED.
Ray mentioned that the Borough must get money from the County-Could be a problem if funding does not come through.
Mr. Crow will do everything possible to make sure things run smoothly.
SOLICITOR'S REPORT: Loren Szczesny
Trash Bids: Tom Snyder and Brant's office have been reviewing the trash bids that were received from B.F.I, Waste Management, and J. P. Mascaro. Correspondence has been going back and forth between the Borough, Mr. Brant's office and the various collectors.
Loren reviewed the figures that were bid. On residential collections the low bidder was J. P. Mascaro with a total bid of $76,171.36 and the second lowest bidder was Waste Management with a bid of $79,429.20. With respect to the commercial, industrial and institutional portion of the contract, Waste Management was the lowest bidder with a proposal in the amount of $25,324.52. The second lowest bidder for the districts was J. P. Mascaro with a bid in the amount of $100,675.14.
In examining the total contract (all districts listed)the lowest overall bidder is Waste Management with a total of $104,753.72. J. P. Mascaro's total bid is in the amount of $182,846.50.
According to the contract the Borough reserves the right to award the bid to two contractors or just one. The original intent is to have one hauler so there wouldn't be many different trucks coming into the Borough.
Albert DeGennaro, Corporate Counsel wrote to Council (dated Dec. 5, 2001), letter on file. Explained how the residential trash is picked up by a rear end loader. Other trucks are used for the Commercial pickups. Feels that no problems would occur. Would like the bid split saving the Borough money which could be used for the revitalization project. Mr. DeGennaro also mentioned that there was trouble with the bid sheet. Tom mentioned that all contractors were supplied the bid sheets at the same time. Everyone was treated the same.
Sam Augustine, Director of Sales at Mascaro. Feels that everyone is under residential service. The only Commercial places are the true Commercial properties that are already in the Borough. Again, mentioned that splitting the proposal there would be a savings. Said that bid addendum should have come out two days before the bid was submitted, instead it came out the day of the bid.
Tom Snyder: Spoke on the truck capacities. Also, by having one hauler the Borough can monitor closer.
Pat Katona: Talked about lowest responsible bid, Is it fair to go with one overall bid? Best to split?
Loren: Was the alternate calculated in the Mascara bid? DeGennaro didn't know.
Mike McCann of Waste Management: Wrote to council. Spoke about bidding three years ago . Feels that Waste Management is the most responsible bidder according to the specs and suggests that council look at the total bid.
Ray Yeanish: Prefer one hauler than two.
Gene Frantz: Agrees with Ray
Barbara Slater: Agrees with Ray and Gene.
Again, Sam Augustine mentioned that Commercial not mentioned, they perform a good job for everyone serviced, there will be no more trucks if there are two haulers instead of one and savings for the Borough would total about $15,000.00 for the three year period if the Borough went with two haulers. He feels that Mascara has not been considered in the bidding.
MOTIONED BY GENE FRANTZ AND SECONDED BY RAYMOND YEANISH IT WAS VOTED TO AWARD THE TRASH CONTRACT TO WASTE MANAGEMENT. ALL WERE IN FAVOR AND THE MOTION CARRIED.
Perkiomen Valley School District: New Elementary School
Speaking tonight were Kevin Gottshall and a Civil Engineer from Barry Isett Enginnering company
Site would be Perkiomen Avenue and Second Streets. Constructing a new facility on 17 acres. A lengthly discussion followed which entailed the layout of the new building, security measures, exterior lighting, traffic control, water tower, sidewalks, speed limits, parking, computer and class rooms, gym, cafeteria, parking lots, bus and auto traffic, sloping of land and fill required, walkers entrance, loading docks, sport fields.
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COUNCIL MEETING: December 13, 2001
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Opening day capacity will be for 550 students. Capacity later would be 750.
Gib: Spoke on the style of lights and sidewalks. Make sure that lighting doesn't disturb the neighbors with glare. Fields will not be lit. Underground water tank location is important. PVSD will be in contact with the Borough Water Authority.
Tom Snyder: Safety concern for walkers at 2nd and Perkiomen Avenues. Dangerous crossing. Only had one crossing when plan was submitted, now there are two.
Chief Tim Hoppes: What regulations will be put in? Crossing Guards? Suggests looking at this situation closely as it is a dangerous situation with traffic coming both ways. Suggests bringing the crossing up further at 3rd Street.
Waivers per architects/engineers:
Set backs on right of way. Now 41 feet. Borough would like an additional 5 feet. Zoning does required it, but Bob Flinchbaugh has no problem with the suggestion. Can be considered later.
Curbing and Inlets to help drainage and erosions: Architects and Engineers suggests swales.
Maintaining of bank: Swales on top of bank. Actual bank only has run off.
Borough would everything in the right place at the beginning rather than later.
Driveway widths, loading docks: As long a Fire Dept. can get into if there is an emergency, widths are okay. Also, must be aware that trash trucks will be picking up.
Driveway at the Colonnade must be satisfy either PennDot and Borough. PennDot's curb cut 28'. If handicap they will comply with. If further down a curb cut is required, they will do.
Driveway on the Western side 30'. Existing driveway being removed.
Ernie Schmitt mentioned that Perkiomen Avenue is a dangerous road, look at the whole intersection very, very carefully. Should have stop signs and school warning signs.
Montgomery County is in agreement with.
Street Lighting: Same lights that are there now remain. District isn't presenting anything else at the present time.
Sidewalk: Perkiomen to end of school parking. Tom mentioned that there is a requirement for sidewalk and curb and must be enforced.
Perkiomen Valley School District according to architect is on a very tight deadline schedule.
Lot line adjustment: Ziegler property crosses over to school property by a few feet, will adjust this problem legally.
COUNCIL MEETING: December 13, 2001
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MOTIONED BY GENE FRANTZ AND SECONDED BY PATRICIA KATONA IT WAS VOTED TO AUTHORIZE ADVERTISING FOR TWO PARCELS (ZIEGLER AND ALBRIGHT) and PORTIONS OF BALL FIELD TO BE RE-ZONED FROM RESIDENTIAL TO INSTITUTIONAL AND TO BE ADOPTED AT THE JANUARY MEETING. ALL WERE IN FAVOR AND THE MOTION CARRIED.
Plan can be approved with conditions so Perkiomen Valley School District can go to Harrisburg for their approvals.
ACCOUNTS PAYABLE/TREASURER'S REPORT: Nancy Eppley
For councils' review: Disbursement Report (General Fund) up to tonight, Deposit Detail for the Month of November, Revenue and Expenditure Report from January to present. Also, the Liquid Fuels Report. Bechtel bill was paid out of Liquid Fuels (this is for the repairs at Perkiomen Avenue). Statement of Cash as of November 30, 2001 was presented.
MOTIONED BY PATRICIA KATONA AND SECONDED BY RAYMOND YEANISH IT WAS VOTED TO APPROVE THE ACCOUNTS PAYABLE AND TREASURER'S REPORT AS PRESENTED. ALL WERE IN FAVOR AND THE MOTION CARRIED.
Remainder of Solicitor's Report:
Organski Update: According to Tom Snyder pipe is to street line, open across the street under water main. Tomorrow across the street and then put in a box weather permitting and drain.
Loren and Tom would like to pursue further if work should stop.
MOTIONED BY RAYMOND YEANISH AND SECONDED BY GENE FRANTZ PERMISSION WAS GIVEN TO TOM SNYDER AND LOREN TO PURSUE SHOULD MR. ORGANSKI FAIL TO CONTINUE WORK AS SCHEDULED. ALL WERE IN FAVOR AND THE MOTION CARRIED.
ENGINEER'S REPORT: Robert Flinchbaugh
Escrow Release in the amount of $15,100.00 being requested by Telvil. MOTIONED BY PATRICIA KATONA AND SECONDED BY RAYMOND YEANISH IT WAS VOTED TO GRANT THIS RELEASE IN THE AMOUNT OF $15,100.00. ALL WERE IN FAVOR AND THE MOTION CARRIED.
This is for sidewalks, landscaping and inspection costs.
Centennial Commons Land Development: A review of the submitted plans and calculations has been completed. A review letter, dated 12/13/01 has been forwarded to Borough Council and Planning Commission.
This project proposed the development of two apartment building and associated driveways/parking facilities.
Organiski/Smith Subdivision: A site inspection was completed on November 12th to check compliance with the plan. A letter dated November 15th was forwared to the Board citing the results of the inspection.
Montgomery Avenue Ordination: Deeds are currently being researched as required to complete the ordination plan.
BOROUGH COUNCIL MEETING
December 13, 2001
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POLICE REPORT: Chief Tim Hoppes
Complete report on file at Borough Hall.
Total complaints for the Month of November: Local 33 State Police 26
Defilabritor: Received. Donated by the Collegeville Masons. Loren will draw up a Resolution thanking them for their generous donation.
FIRE COMPANY: No report
AMBULANCE CORPS: presented by Nancy Eppley
Total calls for the year: 197 Total calls for the year for the Colonnade: 154
Happenings: 2002 membership drive in progress, Free blood pressure checks, and Entertainment Books are on sale.
ZONING OFFICER AND BUILDING INSPECTOR: Ernest Schmitt
#6 Cedar Lane -160 4th Street is the last house to be built.
Various U & Os issued during the month, Sign Permits (Ortino's, Union National Bank, Main Street Market)some have some problems. Holding permit for the bank.
Letters given concerning L & I properties.
Dale Halteman now in compliance.
Ernie would like council to consider in 2002 the upgrades to the building and zoning codes. International Building Code for 1 and 2 residential homes, and the Property Maintenance Code.
BOROUGH MANAGER: Tom Snyder
As of 12/13/01 report:
Mountain View Avenue: Paving of Swale compelte
Playground @#4 Well: Meeting required
Mine Hill: Preliminary meeting with Lower Frederick awaiting decision.
Third Street, Maple to perkiomen: LTL processing revision
Mine Hill Reconstruction: Grant and contract received
McKim Property: Received additional bids, Contacting McKim family.
North Elementary School: Planning meeting held on 11/15/01 and 12/12/01 Zoning hearing held
Drainage Revision Pleasantview/Clearfield: Organski working on installing pipe.
BOROUGH COUNCIL MEETING
December 13, 2001
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Traffic light repairs: Visors installed, need correcting at Main and Park Avenues
Trash Gate Clean Up: Bids received
Flag Pole: Flag pole in basement; finalizing installation
Christmas Lights: Installed
Logo design: Approval required
Also, not listed:
Colonnade: Has been approached as to a donation to the Ambulance Corps.
Needs approval to proceed with the PennVest Grant for Maple Street. Approval granted. Loren will take care of this.
STREETS AND ROADS: Barbara Slater Refer to Tom's report
FINANCE: Gene Frantz
MOTIONED BY GENE FRANTZ AND SECONDED BY PATRICIA KATONA IT WAS VOTED TO ADVERTISE THE 2002 BUDGET FOR THE BOROUGH. ALL WERE IN FAVOR AND THE MOTION CARRIED.
Budget to be adopted December 31, 2001 at 5 p.m.
TRAIL AND REVITALIZATION: Gilbert Williams Nothing
PROPERTY: Patricia Katona
Ask Tom and Nancy if there was anything they needed. Just small office supplies as needed.
Outside painting has been completed
Flag Pole ready to be put up.
FIRE COMPANY LIAISON: Gene Frantz Nothing to report
STREET LIGHTING: Raymond Yeanish Everything working fine.
MAYOR'S REPORT: Carroll Rosenberger Nothing to report
OLD BUSINESS: Nothing
NEW BUSINESS: Nothing
AUDIENCE: Steve Johnson and Vicky Johnson Subdivision.
Request relief (waiver) for the proposed sidewalks.
Mentioned that anytime a property is developed public improvements must go in. This is required under the Subdivision/Land Development Ordinance.
BOROUGH COUNCIL MEETING
DECEMBER 13, 2001
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Must protect community, planning is for the future. It was suggested that the money for the sidewalks be put in escrow or the applicants can to the work themselves. Pat questioned how the amount is arrived upon. The engineer has the formula.
Pat would like to make a motion to waive the sidewalk, but she was reminded that the Borough has an ordinance which states that improvements are required. Withdrew motion.
Vicky Johnson questioned the interest that would accrue if the money was put in escrow, would it go to her. There was no a definite answer given.
All business having been completed the meeting was adjourned for an Executive Session.
Respectfully Submitted,
Nancy J. Eppley
Borough Secretary
January 4, 2002
EXECUTIVE SESSION:
Pay raises were acted upon: F. Thomas Snyder $8,000.00 yearly Timothy Hoppes $1,200.00 yearly and
Nancy Eppley $1,000.00 yearly.
BOROUGH OF SCHWENKSVILLE, PA
COUNCIL MEETING OF DECEMBER 31, 2001 5 p.m.
The December 31, 2001 meeting was called to order by Council President, H. Gilbert Williams.
The purpose of tonight's meeting is to adopt the 2002 Borough Budget.
Present: H. Gilbert Williams, Patricia Katona, and Barbara Slater.
MOTIONED BY BARBARA SLATER AND SECONDED BY PATRICIA KATONA IT WAS VOTED TO ADOPT THE 2002 BOROUGH BUDGET AS ADVERTISED. ALL WERE IN FAVOR AND THE MOTION CARRIED.
Meeting adjourned: 5:10 p.m.
Nancy J. Eppley
Borough Secretary