BOROUGH OF SCHWENKSVILLE,PA

MINUTES OF SEPTEMBER 9, 1999

The Schwenksville Borough Council Meeting was called to order by President, Bernard McCollum at 7:30 p.m.

Secretary, Nancy Eppley called the roll.

Present were: Bernie McCollum, E. M. (Sue) Kuhn, Joan Giunta, Chris Kraft, Jim Dull, and Mayor, William Clossin.

PLEDGE OF ALLEGIANCE: By the assembly.

Dispense with the reading of the minutes of August 12, l999.

MOTIONED BY SUE KUHN AND SECONDED BY CHRIS KRAFT IT WAS VOTED TO DISPENSE WITH THE READING OF THE MINUTES OF AUGUST 12, 1999. ALL WERE IN FAVOR AND THE MOTION CARRIED.

Approval of the minutes of August 12, 1999:

MOTIONED BY JOAN GIUNTA AND SECONDED BY JIM DULL IT WAS VOTED TO APPROVE THE MINUTES OF AUGUST 12, 1999. ALL WERE IN FAVOR AND THE MOTION CARRIED.

NOTE: AN EXECUTIVE MEETING WAS HELD ON 8/12/99 FOLLOWING THE REGULAR MEETING. PERSONNEL MATTERS WERE DISCUSSED.

ACCOUNTS PAYABLE: Gael Hahn

Disbursements for the Month: General: $13,878.l2, Liquid Fuels: $1,092.33 (Plgit)

Permission granted to pay a Keenan, Ciccitto, and Brant invoice which arrived today in the amount of $1,762.50. Permission granted.

MOTIONED BY JOAN GIUNTA AND SECONDED BY CHRIS KRAFT IT WAS VOTED TO APPROVE THE ACCOUNTS PAYABLE AS PRESENTED WITH THE LEGAL INVOICE AS PART OF THE ACCOUNTS PAYABLE. ALL WERE IN FAVOR AND THE MOTION CARRIED.

TREASURER'S REPORT: Gael Hahn

Monthly Revenue and Expense Report along with a Deposit Detail were presented.

MOTIONED BY JOAN GIUNTA AND SECONDED BY SUE KUHN IT WAS VOTED TO ACCEPT THE TREASURER'S REPORT AS PRESENTED. ALL WERE IN FAVOR AND THE MOTION CARRIED.

POLICE REPORT: Chief Frank Holden

Month of August: Local & State Police Combined: 99

No problems whatsoever at the Folk Festival,

Frank notices that the State Police Report that he receives is very vague, he doesn't get incident by incident as he did previously. There was a change in a computer program but there are problems to be worked out. Frank will continue to monitor this.

Chief Holden's complete report is on file at the Borough Hall office.

Jim Dull questioned: Abandon Vehicles: Frank gave a definition of an abandon vehicle, there are a few vehicles remaining in the borough, but problems are under control.

FIRE CHIEF'S REPORT: No report, No one present

AMBULANCE REPORT: Presented by Nancy Eppley

Month of August: Schwenksville Borough ONLY: 11 of which there were 8 for the Colonnade.

Nancy was asked to contact the Ambulance Corps and request a clarification on the calls for Schwenksville. According to Larry Politz, General Manager of the Lower Frederick Ambulance Corps that is for the Borough of Schwenksville Only, not the surrounding areas which have an address listed as Schwenksville.

PRESIDENT'S REPORT: Bernie McCollum

Parade: September 11, l999. Anyone from council interest in representing the Borough Council? Sue, Joan and Mayor will attend. Nancy will pass this along to the Fire Chief.

SOLICITOR'S REPORT: Robert Brant

Suburban Cable: A letter was written by RB to SC requesting that a complete agreement be sent rather than piecemeal agreements that the Borough has been receiving. Will continue to monitor.

Resignation of Gael Hahn, Treasurer: Gael's resignation submitted on 8/20/99. Effective date is when a replacement can be found or December 31, 1999 whichever comes first.

Mr. Brant had made a suggestion to Borough Manager, Tom Snyder that a Schedule of Events take place. This proposal was given to Mr. Brant for his review and found to be acceptable under the Borough Code. Tonight, is the time to act on this resignation. A copy of the schedule can be gotten from the Borough Hall office. Includes acceptance of the resignation of Gael Hahn, having a cash audit, appointing Kimmel, Lorah to do the audit plus acting as temporary accountant for the balance of 1999, appoint temporary treasurer for the balance of 1999, and the temporary treasurer's name by one of the 3 names for the signing of Borough checks, etc. In the Kimmel, Lorah letter to Council they will also look at the present accounting system and streamline where needed for the clarification of council. Price and hours were mentioned (a letter is on file from K/L)

Nancy Eppley's name was mentioned to serve as Temporary Treasurer, she was asked if she was willing to accept these additional duties. Yes, Nancy listed her experience with township work and is willing to help the borough out in whatever possible. Nancy mentioned that she has learned the various systems that are part of her secretary position and is confident that the accounting system will pose little problems after spending time with the accountant.

Kimmel , Lohr invoice should amount to approximately $1,700. Working with the temporary treasurer an average of 5 hrs. per week times l0 weeks at the hourly rate of $34.00 per hour. Joan mentioned that the work be done by Gael is being done for $500.00 per month. Joan also has a concern with the time schedule, budget time, reports needed, budget needs to be in order for the first of the new year. Chris questioned the time, face the concerns if there are any. Kimmel, Lorah did the professional audit last year and did a fine job, good suggestions were made according to Joan. Joan feels that in the transition period that an END date should not be put on Gael. If she is needed for an additional two weeks or more because of the budget, etc. this would be appropriate.

MOTIONS:

MOTIONED BY CHRIS KRAFT AND SECONDED BY JIM DULL IT WAS VOTED TO ACCEPT THE RESIGNATION OF GAEL HAHN EFFECTIVE SEPTEMBER 15, 1999. 4 YES VOTES, 1 NO (KUHN) MAJORITY IN FAVOR, MOTION CARRIED.

GAEL WILL REMAIN ON THE PAYROLL UNTIL OCTOBER 15, 1999, IF FOR SOME UNKNOWN REASON MORE TIME CAN BE DISCUSSED IF FOUND IT IS NEEDED.

MOTIONED BY JIM DULL AND SECONDED BY CHRIS KRAFT IT WAS VOTED TO APPOINT, NANCY EPPLEY AS THE TEMPORARY TREASURER FOR THE BALANCE OF 1999. ALL WERE IN FAVOR AND THE MOTION CARRIED.

MOTIONED BY CHRIS KRAFT AND SECONDED BY SUE KUHN IT WAS VOTE TO HAVE KIMMEL, LORAH DO A CASH AUDIT AS OF SEPTEMBER 15, 1999 AND TO APPOINT KIMMEL, LORAH AS THE TEMPORARY ACCOUNTAN UNTIL DECEMBER 1, 1999. ALL WERE IN FAVOR AND THE MOTION CARRIED.

MOTIONED BY SUE KUHN AND SECONDED BY JIM DULL IT WAS VOTED TO APPOINT NANCY EPPLEY AS AN ADDITIONAL SIGNER OF CHECKS ALONG WITH BERNARD McCOLLUM AND JOAN GIUNTA. ALL WERE IN FAVOR AND THE MOTION CARRIED.

Again, reviewing the terms of the Kimmel, Lorah letter of 9/l/99:

They will do a cash audit of Gael Hahn's work and would compete this at their audit rate of $67.00 per hours for a total estimate cost of $400.00 to $600.00. They also want to spend time with Gael on her last day (9/l5/99) to locate specific records. In the process they will make changes to the current system as necessary to improve before training the new bookkeeper.

MOTIONED BY CHRIS KRAFT AND SECONDED BY JOAN GIUNTA FOR KIMMEL, LORAH TO REVIEW THE EXISTING BOOKKEEPING SYSTEM AND WORK WITH GAEL HAHN IN THE CASH AUDIT FOR A TOTAL COST OF $400.00 TO $600.00. ALL WERE IN FAVOR AND THE MOTION CARRIED.

Joan would like to take the time tonight to thank Gael for her services these past years. Joan said that she has been professional, and has done a very good job. On behalf of council, Joan greatly appreciates it.

Before the board proceeds with many any recommendations Joan would appreciate a council as finance chairman to know what is happening to our books. Joan was aware that only a resignation was handed in, not asked about budget, time element, anything else. Joan feels that head of Finance she should have been consulted. Bernie mentioned that the resignation was in the council members ' boxes for sometime and any member who wanted to discuss could have. Bernie mentioned that once a resignation has been accepted, then things will be acted upon.

MOTIONED BY CHRIS KRAFT AND SECONDED BY JOAN GIUNTA IT WAS VOTED TO SEND GAEL HAHN A THANK YOU LETTER, THANKING HER FOR SERVICES TO THE BOROUGH. ALL WERE IN FAVOR AND THE MOTION CARRIED.

COMMITTEE REPORTS:

STREETS AND ROADS: Sue Kuhn and Tom Snyder

Boulevard Avenue: Drainage from Mt. View crosses Boulevard. PennDot has agreed to assist the Borough with the crossing of Main Street. John Wood has been consulted. The right of way was not dedicated to PennDot. The railroad and Gravel Pike took some of the rights of way. Lower Frederick Township also involved. Again, Tom said PennDot will work with the Borough. There is a l5" pipe in there now and later a 24" pipe will be used.

Montgomery Avenue: Tree estimates?? Had estimates, per Tom, will continue to monitor.

Third Street: Condo Association would like to meet again. Sue cannot see taking over any street until Mt. View and Montgomery Avenue are complete. It takes time from these project and delays progress. S.M.S. Condo Assn. wants someone from the Borough to provide specifications, finding easements, there are complications on ownership. Some dedications have 2-3 owners. According to Tom suggestions were made. Sue would like to inform S.M.S. that they must work the problem out.

Snow Plowing - Private Roads: Very, very little responses. Mr. Brant doesn't want to spend time working on paper streets. Joan feels that taxpapers shouldn't pay the bills, Bernie agreed.

Jo Gill Property: When bridge is finished, PennDot will take care of the drainage. They will put in a swale and that should fix the problem. Bridge is going to take about 2 more months to complete. Pavement will be put back.

PROPERTY: Sue Kuhn

Borough Hall Table: Has found the proposed table from the Correctional Institute to be favorable. She is ready to order, no installation.

Borough Hall Chairs: Has researched various chairs and would like approval to purchase 8 chairs from ATD for a price of $320.00. There will be no tax.

Mayor: Shipping?? Sue will check.

MOTIONED BY JOAN GIUNTA AND SECONDED BY CHRIS KRAFT IT WAS VOTED TO SPEND NOT TO EXCEED $400.00 FOR THE PURCHASE OF THE CHAIRS. ALL WERE IN FAVOR AND THE MOTION CARRIED.

FINANCE: Joan Giunta

Preliminary Budget, presented by Tom for tonight's meeting. Joan received it tonight and hasn't had chance to review this and report back next month.

Budget transfers: POLICE VEHICLE RESERVE, $3,000.00

SNOW REMOVAL ACCOUNT, $10,000.00

MOTIONED BY JOAN GIUNTA AND SECONDED BY JIM DULL IT WAS MOTIONED BY TRANSFER THE ABOVE. ALL WERE IN FAVOR AND THE MOTIN CARRIED.

PARK BOARD: Tom Snyder

Bernie, Joe O'Neil, Roy Miller did painting. Swings are installed. Need a sliding board, there was one but it was disposed of before Tom knew of. Fence at Well #4 in. Harvey Slater put holes in, Frank Manley, PVSD has offered to give the old playground equipment from the elementary school.

STREET LIGHTING: Chris Kraft

Bob Brant waiting for the hard copy of the contract, no check has been written yet. Money has been transferred.

Christmas Lights: Next meeting, Chris will submit a request for the mounting of new lights. Have new lights, but nothing has been done with them.

FIRE COMPANY LIAISON : Jim Dull

No report

POLICE COMMITTEE: Joan Giunta

No report

BOROUGH MANAGER: Tom Snyder

Clemens: Water Drainage questions. Spoke about the Lower Frederick Ladder.

Will this match the radius of the parking lot?

Schaffer Zoning Variance in effect now. Escrow account needed.

Truck Signs are completed: Mascaro has the right to go up Centennial Street to Summit, but shortcuts have been noticed so more signs are needed.

There has been one complaint from a trucker.

New signs on Main Street.

Armor Trucks: Stop in front of the MAC going wrong way.

Spring Mt. Open Space: Moving ahead shortly. Ski Slope being negotiated which will establish another price.

Liberty Ministries: Will be asking for a building permit for the back of the building.

Jim: Water line on Mt. View Avenue? Tom, will be worked in with the drainage work.

Will be released from Mt. View Avenue to Highland.

CORRESPONDENCE: Nancy Eppley

Thank you letter to Rahns Construction thanking them for donating concrete to the Borough.

Borough Assn. Sept. Meeting (just received today) to be held 9/23/99. Held at Indian Valley Country Club. Jim Newell will be the speaker. Cost is usually $5.00. Please notify Nancy if you wish to attend.

OLD BUSINESS: Parade: Joan, Sue, Bill Clossin

NEW BUSINESS:

Resignation from Dennis Dorn who serveson the Borough Authority. Dennis is getting married and leaving the borough. Resignation effective as of 9/24/99.

Bernie read letter.

MOTIONED BY SUE KUHN AND SECONDED BY CHRIS KRAFT IT WAS VOTED TO ACCEPT THE RESIGNATION OF DENNIS DORN FROM THE BOROUGH AUTHORITY EFFECTIVE 9/23/99. ALL WERE IN FAVOR AND THE MOTION CARRIED.

Name(s) Submitted: Joseph O'Neil

Resignation from Jim Dull who serves on the Borough Council:

Jim is resigning for personal reasons. Resignation effective 9/30/99.

Bernie read letter.

MOTIONED BY CHRIS KRAFT AND SECONDED BY SUE KUHN IT WAS VOTED TO ACCEPT THE RESIGNATION OF JIM DULL FROM BOROUGH COUNCIL EFFECTIVE 9/30/99. ALL WERE IN FAVOR AND THE MOTION CARRIED.

Name(s) Submitted: Pat Katona

Council will act on appointing replacements next borough council meeting. Must be filled by 30 days after resignation date.

Sue: To Frank Holden Main Street heading North : Do they have an extended light? No, per Frank. A traffic problem.

MAYOR: Bill Clossin

Nothing to report

OPEN TO THE PUBLIC: Nothing.

EXECUTIVE MEETING FOLLOWING TONIGH'S MEETING TO GO OVER PERSONNEL MATTERS.

MOTIONED BY SUE KUHN AND SECONDED BY CHRIS KRAFT IT WAS VOTED TO ADJOUR TONIGHT'S MEETING. ALL WERE IN FAVOR AND THE MOTION CARRIED.

NEXT MEETING: OCTOBER 14, 1999.

Respectfully Submitted,

Nancy J. Eppley

Secretary

9/10/99